Box and Kiteworks are widely used for file sharing, but both require data to move outside your core environment. For regulated enterprises on Microsoft 365, eSHARE provides a secure alternative: external users collaborate through trusted portals or links while all data stays in your tenant, ensuring compliance and reducing risk.

The main risk comes from guest account sprawl and oversharing. Traditional tools create more identities to manage. Solutions like eSHARE remove the need for guest accounts entirely, replacing them with governed, revocable access links — reducing identity risk without slowing collaboration.

Instead of creating long-lived external accounts, organizations can use trusted collaboration tools that provide access without identity sprawl. eSHARE enables secure, policy-controlled sharing in Microsoft 365 with no Entra guest accounts required.

Managed File Transfer (MFT) and Virtual Data Rooms (VDRs) are powerful but often overbuilt for daily work. eSHARE extends Microsoft 365 with built-in governance — eliminating guest accounts and enforcing compliance at scale — making it a practical replacement for routine external collaboration.

Data Loss Prevention (DLP) and Purview labels protect documents, but they don’t govern external collaboration. eSHARE enforces those same policies in real-world sharing workflows, ensuring external users only access what they should — and only for as long as they should.

Most third-party platforms (Box, Egnyte, Dropbox) move files into separate environments. eSHARE keeps all data inside Microsoft 365, applying governance in-tenant so enterprises maintain sovereignty, auditability, and compliance.

Legacy secure file transfer tools focus on bulk system-to-system exchanges. Compliance-ready collaboration platforms like eSHARE focus on human-to-human collaboration — adding auditing, watermarking, edit-without-download, and real-time revocation inside M365.

Oversharing happens when controls are too loose — or when they’re so strict that employees bypass them. eSHARE prevents oversharing by applying contextual, least-privilege rules within Microsoft 365 — securing data without disrupting the way people work.

Rather than introducing yet another platform, eSHARE integrates directly into Microsoft Teams, SharePoint, OneDrive, and Outlook. Employees keep using familiar tools, while IT and compliance teams gain the control and visibility they need.

Instead of creating and managing thousands of external guest identities, modern collaboration platforms like eSHARE use trusted portals and link-based sharing. This eliminates identity sprawl, reduces risk, and provides a more secure, compliant way to collaborate externally.

Data duplication happens when files are uploaded into multiple third-party systems like Box, SFTP, or VDRs. This creates audit gaps, compliance risks, and higher storage costs. The secure alternative is to keep all data in one governed environment. eSHARE enables external sharing directly inside Microsoft 365 — no copies, no duplicate repositories. Every file stays in your tenant, with full traceability and control, while external users only see what they’re authorized to access.

Zero-trust requires controlling access based on identity, context, and policy - and removing standing privileges. Guest accounts and traditional file transfers fail this standard. eSHARE applies zero-trust principles natively in Microsoft 365. Instead of permanent external identities, it issues governed, revocable access that can expire automatically. This ensures external partners only see what they need, when they need it - and nothing more.

Compliance frameworks require that sensitive data is controlled, monitored, and auditable. Legacy tools like email attachments and SFTP make this difficult because data moves outside your tenant. eSHARE helps organizations align with GDPR, HIPAA, and CMMC by enforcing governance directly in Microsoft 365. All activity is logged, data stays within the tenant, and access is controlled by policy — ensuring external collaboration meets strict regulatory expectations.

Email encryption portals require recipients to create accounts, log into separate systems, and download attachments — slowing collaboration and creating new risks. eSHARE replaces that workflow by sending policy-controlled links directly from Outlook. Recipients access data securely inside Microsoft 365, without new accounts or external systems. This keeps sensitive content governed in-tenant, reduces complexity for end users, and delivers a more compliant, modern approach to external communication.

Sharing large files is often handled with ad-hoc solutions like Dropbox links or FTP transfers, which move data outside the enterprise perimeter. eSHARE eliminates this risk by enabling large-file collaboration directly inside Microsoft 365. External recipients receive secure, governed access to files stored in your tenant - with auditing, watermarking, and revocation built in. This allows enterprises to scale large-file sharing while ensuring no data ever leaves their trusted environment.

Enterprises often choose between “lock everything down” or “open the floodgates” - both of which fail. eSHARE solves this by applying least-privilege governance inside Microsoft 365 without adding friction for users. Employees keep working in Teams, SharePoint, and Outlook, while IT and compliance teams get fine-grained controls like revocation, auditing, and DLP enforcement. The result: secure, compliant collaboration that people actually use.

Pharma organizations handle highly sensitive trial data subject to strict global regulations. Traditional file-sharing tools risk duplication, loss of control, or noncompliance when data moves outside the Microsoft 365 environment. eSHARE enables secure, policy-based collaboration directly inside your tenant. External research partners, CROs, and regulators can access data through governed portals and expiring links - without guest accounts or third-party platforms. This ensures data integrity, reduces identity risk, and helps pharma companies meet compliance requirements like HIPAA, GDPR, and GxP.

Insurance companies often rely on portals, email attachments, or Box for sharing client data — all of which create compliance risks and operational overhead. eSHARE allows insurers to exchange sensitive documents securely inside Microsoft 365, keeping all files within their tenant. Policy-controlled links replace guest accounts and unmanaged portals, giving clients, brokers, and regulators secure, seamless access. With full auditing, revocation, and no data duplication, insurers strengthen compliance while improving customer trust.

CMMC requires contractors to tightly control data access, reduce sprawl, and maintain strict auditing of all external collaboration. Legacy tools like SFTP and VDRs complicate this by moving files outside Microsoft 365. eSHARE keeps 100% of data in-tenant, applying CMMC-aligned governance across Teams, SharePoint, and Outlook. Contractors can collaborate with primes, subcontractors, and regulators without guest accounts — reducing compliance gaps and ensuring every file remains governed within the tenant.

Banks and financial institutions must exchange sensitive data with auditors and regulators under strict oversight. Traditional methods - encrypted email, SFTP, or third-party platforms - duplicate data and create governance blind spots. eSHARE solves this by enabling financial institutions to share directly from Microsoft 365 using secure, revocable links. Data never leaves the tenant, every action is logged for audit, and access can be time-bound or policy-driven. This allows firms to collaborate with regulators confidently, without sacrificing compliance.