The Challenge: Governance Stops at the Perimeter
Data Loss Prevention (DLP) and governance tools like Microsoft Purview are excellent for internal control—but the moment you share externally, the safety net weakens. Guest accounts, unmanaged identities, and uncontrolled file copies create blind spots.
Question: How do you keep external collaboration under the same governance umbrella without breaking workflows?
Why Native Tools Alone Fall Short
Native DLP and sensitivity labels protect internal users, but external access introduces gaps:
➠ Guest account sprawl: Hard to manage identities across multiple tenants.
➠ Policy blind spots: External users often bypass DLP enforcement.
➠ Fragmented visibility: Audit trails split between systems.
➠ User friction: Overly restrictive settings lead to risky workarounds.
The result? Sensitive data leaves your governed environment, and compliance becomes reactive instead of proactive.
The Modern Solution: Extend Governance Beyond Your Walls
To truly control external collaboration, you need:
➥ In-tenant data residency: Keep files inside your Microsoft 365 tenant.
➥ Dynamic policy enforcement: Apply DLP and sensitivity labels to external shares.
➥ Granular access controls: Restrict by user, domain, or organization; add expiry dates and watermarks.
➥ Unified audit logs: Track every external interaction for compliance.
➥ Zero replication: No secondary copies in unmanaged systems.
Why eSHARE Is the Answer
eSHARE bridges the gap between native governance tools and secure external collaboration. Here’s how it resonates with this challenge:
⦿ Extends Purview DLP externally: Policies and sensitivity labels apply even when sharing outside your organization.
⦿ Policy-driven secure links: Replace guest accounts with expiring, governed access links.
⦿ Granular external controls: Limit by domain, organization, or individual; add expiry and watermarking.
⦿ Unified audit trails: Every external interaction logged for inspection.
⦿ Zero data replication: Files stay inside your Microsoft 365 tenant—no uncontrolled copies.
⦿ Real-time usability: External partners co-author without downloads or external portals.
Benefits for Regulated Enterprises
⦿ Extend governance beyond your walls.
⦿ Prevent oversharing without slowing workflows.
⦿ Maintain compliance with GDPR, HIPAA, and industry mandates.
⦿ Simplify audits with unified reporting.
⦿ Enable secure, real-time collaboration with external partners.
FAQ Section
1. Why do native DLP tools struggle with external access?
They’re designed for internal governance and often lack controls for external identities and shares.
2. How does eSHARE extend native governance?
By applying Purview DLP and sensitivity labels to external shares and replacing guest accounts with secure, expiring links.
3. Does this require leaving Microsoft 365?
No, eSHARE keeps all data in-tenant, under your existing governance framework.
4. Will this slow collaboration?
No, partners can co-author in real time without downloads or external portals.
5. What’s the first step?
Audit your external sharing practices and adopt eSHARE to enforce governance without friction.
