How to simplify secure communication without sacrificing compliance.
The problem with encrypted email portals
Encrypted email portals were created to protect sensitive information, but they’ve become synonymous with frustration.
Each message forces recipients to:
♦ Create accounts on a separate system
♦ Log in, download attachments, and re-upload replies
♦ Manage passwords for one-time access
♦ Deal with expired links and missing context
Security is achieved—but at the cost of usability, speed, and data governance. Worse, these portals store copies of your data outside your Microsoft 365 environment—introducing new risk surfaces and complicating compliance.
Why legacy email encryption doesn’t fit modern collaboration
Today, most sensitive communication happens in Teams, SharePoint, or OneDrive, not through email attachments. Traditional encryption portals:
⦿ Break workflow continuity
⦿ Duplicate data in third-party clouds
⦿ Disable real-time co-authoring
⦿ Disrupt audit trails and DLP visibility
Modern enterprises need to share securely where work already happens—inside Microsoft 365.
The alternative: in-platform secure sharing
Instead of exporting sensitive files to encrypted portals, organizations are adopting policy-based, in-platform sharing. This means:
➥ Keeping data inside Microsoft 365
➥ Applying native DLP and sensitivity labels
➥ Using secure collaboration links for controlled external access
➥ Logging every action in your tenant
That’s exactly what eSHARE enables.
How eSHARE replaces encrypted email portals
eSHARE lets users share confidential content securely—without ever leaving Microsoft 365 or sending attachments.
Key benefits:
➥ No external portal: Recipients access via secure links governed by your policies.
➥ No data duplication: Files remain in your tenant—no third-party storage.
➥ Full DLP enforcement: Microsoft Purview policies stay active during sharing.
➥ Granular permissions: View-only, edit, or comment access per sensitivity label.
➥ Compliant audit trails: Every action recorded in M365 logs.
➥ Frictionless user experience: One-click access for external partners; no new accounts.
In short: same security, zero friction.
Why enterprises are making the switch
♖ Simpler user experience: Eliminate password fatigue and portal logins.
♖ Consistent governance: Data never leaves your DLP or retention framework.
♖ Reduced risk: No external storage or shadow copies.
♖ Faster communication: Real-time collaboration replaces static attachments.
♖ Audit-ready compliance: Centralized reporting and evidence for GDPR, HIPAA, CMMC, etc.
eSHARE is the modern, Microsoft-native alternative to encrypted email portals—secure, compliant, and user-friendly.
FAQ Section
1. Why are encrypted email portals problematic?
They protect content but create friction. Recipients must log in, manage passwords, and retrieve files from an external portal—often resulting in user frustration and shadow IT workarounds.
2. What’s the main risk of using email portals?
They store and process copies of sensitive data in third-party systems, outside your governance and DLP framework, creating potential compliance and data residency issues.
3. What’s the alternative to encrypted email portals?
In-platform secure sharing within Microsoft 365. With eSHARE, users share via policy-based secure links that keep files in-tenant under your DLP and compliance rules.
4. How does eSHARE improve security and compliance?
It leverages Microsoft Purview for DLP, classification, and sensitivity labeling—ensuring every shared file stays protected, monitored, and auditable.
5. Do recipients need accounts or logins?
No. eSHARE provides seamless access via secure, expiring links—no external accounts or passwords required.
6. Does eSHARE support encrypted communication?
Yes. Files are secured with Microsoft 365 encryption at rest and in transit, while access controls ensure only approved users can view or edit content.
